Nanda - Minutes 15Nov11

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19 May 2012

NOTTINGHAM AND NOTTINGHAMSHIRE DRAMA ASSOCIATION

Minutes of the Meeting of the Executive Council held on Tuesday 15th November 2011 at East Leake.
PRESENT Joan Wildgust (Chairman), Christine Davison (Secretary), Neil Mackintosh (Treasurer), Linda Whitehurst, Howard Whitehurst, Madeline Lord, Tony Vokes, Bob Wildgust, Jack Barrett

1 APOLOGIES FOR ABSENCE were received from Sonya Oates, Roy Ainscough. Mel Reynolds.

2 MINUTES AND MATTERS ARISING. - The minutes of the previous Council Meeting held on Tuesday 20th September 2011 had been circulated and these were signed as a correct record.
It was confirmed that West Bridgford Dramatic Society had agreed to allow their premises to be the venue for the AGM in January 2012. The Council's thanks were passed on to Tony Vokes.
.
3 HON TREASURER'S REPORT – as at 15th November 2011 (2 months)
Balance = £5316.14
NS&I= £2273.13
Current= £2828.01
On hand = £215.00
DECREASE = £160.00

SINCE LAST MEETING
Income
Play of the Year
Entry – 1= £60
THEATRE LUNCHEON - Clive Francis and Beattie Edney
Receipts-
Member 33 @ £15.50 each
Non-member 5 @ £17.50 each
TOTAL - £599

OPERATIONS
Subscriptions -
Group membership - 4 @ £25 each = £100

EXPENDITURE
YOUTH FESTIVAL 2011
Venue hire - Chilwell School = £211
ONE ACT PLAY FESTIVAL 2011
Venue hire - Chilwell School = £123
ONE ACT PLAY FESTIVAL 2012
Affiliation to AETF Central Area = £25
THEATRE LUNCHEON - Clive Francis and Beattie Edney
Venue Bill - Welbeck Hotel - 40 dinners @ £14 each = £560

RESULTS
YOUTH PLAY FESTIVAL 2011
Income= £636.84
Expenditure= £431 04
PROFIT= £205.80
ONE ACT PLAY FESTIVAL 2011
Income= £239.40
Expenditure= £226.04
PROFIT= £ 13.36
THEATRE LUNCHEON Clive Francis and Beattie Edney
Income = £599.00
Expenditure= £560.00
PROFIT= £ 39.00
Neil said that reminders were sent out to secretaries or treasurers in May for payment by the end of August. There are currently four groups still to pay. He will send out duplicate invoices to ELAPS and Bonington and will send reminders to All Hallows and Colwick Theatre Club.

4 FESTIVALS
a) Play of the Year 11/12 and Dinner
Five entries have been received so far. To date, no adjudications have been received, but Joan is expecting to receive them in the coming week. If not, she will chase this up.
Dinner The Welbeck Hotel has been booked for Friday June 15th 2012 - this date to be confirmed. No deposit is required until later. Further arrangements will be made at a later date..
b) One Act Festival -
Bob Wildgust reported on the current situation. NANDA is now linked to AETF and we can perform in their festivals. AETF was initially pleased to have us back and offered us a trophy. In addition NANDA was allowed to go to through to the semi final thus missing out a qualifying round. This decision had caused upset in other area groups. AETF has reorganised the area groups and NANDA will be in a new group with Warwickshire and Leicestershire. Next year will be the final year NANDA has free entry into the semi final; from 2013 we will have to compete for the semi final. As AETF rules differ slightly from ours we will have to change our entry rules from 2013. The three groups within the area will have to take it in turns to be responsible for the area final:- in 2013 it is Warwickshire; 2014 it is Leicestershire and 2015 it will be NANDA.
Regarding the 2012 festival, Bob had contacted newspapers in Lincolnshire and Derbyshire, promoting the event and has received three enquiries so far. Tony Vokes said that WBDS would put in an entry and Jack Barratt said that he was confident the Lacemarket Theatre would do so.
c) Youth Festival
Joan confirmed that the festival will take place on 18th and 19th May 2012 at Chilwell School. She will be meeting with the organisers, Sonia Oates and Jean Lebeter, before Christmas to discuss arrangements. Concern was expressed that the trophy for best actor had still not been returned in spite of frequent requests.

5 THEATRE LUNCHEON
Joan thanked Jack Barratt for organising the recent successful theatre luncheon. Forty members had enjoyed an entertaining question and answer session from Clive Francis and Beattie Edney. Jack said he had received many emails from members who had enjoyed the event. He in turn praised the service we received from the Welbeck Hotel. He said that he would try for a speaker in February or March. Joan noted that the press coverage of the event had been good with a full page spread in the Nottingham Post.

6 NEWSLETTER/WEBSITE
Howard Whitehurst said that the deadline for articles was 29th December. Some Groups were still not letting him know details of their productions. He said that groups should register with "Sardines" a free publication which all groups would find useful.
Website
Nothing to report.

7 CORRESPONDENCE/AMENDMENTS TO MEMBERSHIP
Burton Joyce Chairman :- Richard Hichens
Beeston Players Secretary:-Barbara Barton

8 AOB
Bonington Theatre refurbishment is going well and bookings are increasing.
People's Theatre Company - will be holding their first AGM on 29th November.
Joan reported that Stanford Hall had been bought by the Duke of Westminster to be a rehabilitation centre for service personnel. If it becomes established then the Duke will hand it over to the rehabilitation group within two years.
Neil to find out cost of hiring the Duchess Theatre for one or two day events

9 DATE OF NEXT MEETING
The next meeting will be held at 7.00pm on Tuesday 13th December at Ruddington

The meeting ended at 8.30pm.