Nanda - AGM Minutes 25Jan06

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Nottingham & Nottinghamshire Drama Association

Minutes of the Annual General Meeting held at West Bridgford Community Ball, Church Drive, West Bridgford, Nottingham on January 25th 2006.

1. Introduction and apologies:
Present: Maggie Andrew (Secretary), Roy Ainscough (president), Clive Allen (East Bridgford), Alan Haydock (East Bridgford), Meg Dowdeswell (Keyworth), Mike Dowdeswell (Keyworth), Sarah Lindsey (West Bridgford), Tony Vokes (West Bridgford), HayJey Masom (East Leake), Madeline Lord (East Leake), Peter Stimson (Chairman), Neil Mackintosh (Treasurer)- 8.30 arrival. .
Apologies for absence were received from:
Joan Wildgust, Douglas MacDonald (Lace Market), Jack Gavin (Beeston), Hazel Cheshire (Ravenshead), Tony Wykes (All Hallows), Arcade Players, Margot Anderson (Robin Hood), Christine Harbidge (Radcliffe on Trent).

2. Minutes of the Annual General Meeting held January 17th 2005 and matters arising. These had been circulated to the membership and agreed correct. Proposed by Mike Dowdeswell and seconded by Roy Ainscough and were duly signed.

3. Chairman's remarks - Peter Stimson
these included:
Play of the Year - 13 plays entered from 7 groups - first year as co-ordinator for Joan Wildgust which the Council expressed their thanks. Dinner held at Nottingham Forest Ground with West Bridgford as hosts.
One Act Play Festival- took part in first round of All England Theatre Festival going onto second round at Burton upon Trent (250 audience members). Need to rethink our involvement and the thoughts of our membership on this. So far this year this has not attracted any entries. Questionnaires sent to groups receive little feedback. Suggestion to combine. both One Act and Youth. Festival- was raised; Would have. difficulties with last night of Youth event which may go on too long, There is no rule saying Youth can't enter One Act Play Festival, to bump up numbers of entries.

Youth Festival-- held at Robin Hood-Theatre in April: 9 entries, adjudicated by Bob Wildgust who commented on the high standard. Appreciation to Jean Lebeter asorganiser and Mike Stewart. for stage management.

Newsletter - produced 3 times Feb, May and Sept, many thanks to Hayley Masom, these have received great response from the membership.

Theatre Luncheon - Su Pollard - thanks to Douglas MacDonald for organisation and Roy Ainscough.

: Training - 12 people attended a course on direction led by Bob Wildgust.

Executive Council- Nanda records its appreciation of the support of the Honorary Officers and members of the Council which met 7 times during the year.

4. Annual Report 2004/05
Copies of accounts sent out with all AGM notices to all member groups and individuals.

5. Hon. Treasurer's report'
Acknowledge receipt of£500 from Huthwaite Drama Group to hold and new trophy to be presented at Play of Year Awards.
Duchess Theatre appeal - felt difficult to give money to a particular group, so free subscription given instead.
Loss of£48.20 on Play of Year Competition. Profit on Youth Festival of£283.74.
Loss of £129.80 on One Act Play Festival. Profit on Annual Dinner £182.92
Gurd award - not awarded - showing profit £16.28 on original £500.00 invested. Theatre Luncheon shows profit.

There is no proposal to increase member's subscriptions.
The meeting concluded that this seemed a fair report and thanks were given to Neil
Mackintosh for producing these. Adoption of these accounts proposed by Alan Haydock and seconded by Tony Vokes.

6. Appointment of Honorary Officers 2006
a. Honorary Secretary: Maggie Andrew proposed by Tony Vokes and seconded by Hayley Masom. There being no other candidate Maggie Andrew was duly elected.
b. Honorary Treasurer: Neil Mackintosh proposed by Hayley Masom seconded by Peter Stimson. There being no other candidate Neil Mackintosh was duly elected.
c. Honorary Auditor: Jean Anthony proposed by Peter Stimson seconded by Roy Ainscough. Reappointed.

7. Appointment of Executive Council 2006 I
Delete Julie and Terry Cox from Solo Theatre Company who have now disbanded. Delete Jack Gavin from Beeston Players from list.

8. A.O.B
Stanford Hall - It was confirmed that a group of peopJe had set up SHUG (Stanford HaJJ User Group), membership to cost £5. Roy Ainscough to act as Chair. Article to appear in newsletter informing membership of any developments as and when known.
Play of Year - 2006 - Report from Joan Wildgust, 6 plays have been adjudicated so far by Jill Gautrey
- Bonington x 2, Edwinstowe, Greasley, Keyworth, Robin Hood.
Kegworth and West Bridgford should be entering in March.
Adjudicator seems to be doing a very thorough job, although having trouble regarding time it is taking to get reports from her - don't want to rush and spoil comments. Kegworth and Greasley are new group entries this year.
Training schools - were felt very useful and it is hoped there will be many more.
More on lighting! stage management/make up/sound should be arranged - but throw open to member groups for their suggestions - NANDA happy to host these, but felt member groups may wish to host and invite other groups. It was felt that member groups have a wealth of expertise that could be shared. Bob Massey could be invited (lighting plus other areas) or Hawthornes/Furses - could approach different companies to help run these events. Could advertise this in newsletter.
West Bridgford have held events like these years ago. This seemed an ideal opportunity for member groups to meet each other. Felt huge 'bonding' happened at previous training school.

New Members package currently being produced to give out to new enquiries and to encourage new members to join.

There being no further business the meeting closed at 8.45p.m